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Recording and Reporting Accidents and Incidents Policy

Policy statement

The Wonder Years organisation follows the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.

Procedures

Our accident books are:

• kept safely and accessibly
• accessible to all staff and volunteers, who know how to complete it
• reviewed at least half termly to identify any potential or actual hazards
• Committee of TWY will be informed of any trends identified in type/nature of accident

Ofsted is notified within 14 days (including the day of the accident) of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult.

There are 3 accident recording books in the setting:

• Minor Accidents Form – for any small grazes/bumps with unbroken skin
• Major Accidents Form – The official NDNA accident recording book for any other type of injury and Head Bumps
• Staff/ Visitors/ Adults Accident book

For Boddlers, the register will be used to record minor injuries. Any larger injuries or injuries requiring medical treatment will be formally recorded in the Accident Record book.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, staff member, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report within days to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences.

Dealing with incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive:

• any accident to a member of staff requiring treatment by a general practitioner or hospital
• any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
• Any dangerous occurrence is recorded in our incident book. See below.

Information for reporting the incident to the Health and Safety Officer is detailed in the Pre-school Learning Alliance’s Accident Record publication.

Our incident log

• We have ready access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for gas and electricity emergency services, carpenter and plumber. Where we rent premises we ensure we have access to the person responsible and that there is a shared procedure for dealing with emergencies.
• We keep an incident log for recording incidents including those that are reportable to the Health and Safety Executive as above.
• These incidents include:
• break in, burglary, theft of personal or the setting’s property
• an intruder gaining unauthorised access to the premises
• fire, flood, gas leak or electrical failure
• attack on member of staff or parent on the premises or nearby
• any racist incident involving staff or family on the centre’s premises
• death of anyone whilst on the premises
• a terrorist attack, or threat of one
• On the incident form we record the date and time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.
• In the event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety Policy and Emergency and Evacuation 5.4 will be followed and staff will take charge of their key children. The incident is recorded when the threat is averted.
• In the unlikely event of a child or anyone else dying on the premises, the emergency services are called, and the advice of these services are followed.
• The incident log is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Legal framework

• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR 1995) (Revised 2013)

Further guidance

• RIDDOR Guidance and Reporting Form
  hse.gov.uk/riddor/index.htm